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Coming soon: Creating fleet vehicle and equipment technical specifications and finding the lowest priced complaint bid is about to become a lot easier, better smarter and more defensible.
The Problem
In every fleet, everywhere, commercial fleet managers and their team members spend untold hours and effort manually creating technical specifications, commonly known as ”Tech Specs” in the fleet industry. Later, after bids are received its again a laborious manual process to compare the vendors bid responses for spec-compliance to identify the lowest compliant price.
Fleets may purchase dozens or even hundreds of a given vehicle type each year. A seemingly small error or oversight on the technical specifications, magnified by a large fleet of vehicles can become a costly mistake – perhaps in the millions of dollars. Hence the criticality of exacting tech specs.
The Solution
NextGen Fleet Advisors is developing a new web tool/app, we’ve dubbed “TechSpec PRO.” We are excited to announce the development of TechSpec PRO. It will be a groundbreaking web tool/app designed to transform and modernize the outdated practices of preparing fleet technical specifications, getting competitive bids and enabling fair and equitable evaluation of bid responses. Recognizing the challenges of creating accurate and detailed vehicle specifications, TechSpec PRO aims to simplify this often tedious task.
With our innovative app, users will effortlessly select a template for the vehicle they are planning. They can easily build out vehicle attributes by simply pointing and clicking from user-friendly drop-down menus. These menus feature their preferred options. Spec writing will become streamlined. The TechSpec Pro process will dramatically streamline the creation of precise and detailed specifications, cutting the time needed to solicit competitive bids from vendors from hours to mere minutes. This significant reduction in time will ease the workload for fleet spec writers and procurement staff, while making bid selection more defensible.
Experience a seamless, efficient, and comprehensive process like never before with TechSpec PRO. Get ready to revolutionize the way you manage your fleet specifications!
Why TechSpec PRO?
TechSpec PRO’s Impact
The new app simplifies the annual vehicle procurement process. This is particularly helpful for small and mid-sized fleets. These fleets often don’t have sufficient technical resources. The completed specifications go directly from the design app to selected bidders on the client’s preferred bidding site(s), allowing them to complete, annotate, and price their bids. TechSpec PRO automatically evaluates the bids to find the best compliance at the lowest price.
Challenges of Vehicle Specification
Large fleets, despite having dedicated resources, often struggle with creating detailed and precise specifications due to complex requirements, demands, onerous processes, and user expectations. In contrast, small to mid-sized fleets frequently lack the dedicated resources needed to prepare specifications properly.
Consequences of Incorrect Specifications
Inaccurate and incomplete specifications that leave room for interpretation or are ambiguous can result in significant and costly misalignments, including:
- Incorrectly specified vehicles
- Cost control issues
- Potential litigation
- Safety concerns
By addressing these challenges, TechSpec PRO supports better outcomes for all fleet sizes.
TechSpec Pro Mitigates the Risk
Inadequate or incomplete specifications directly contribute to costly and potentially hazardous errors. In the fleet management world, where volume purchasing of new vehicles is the standard practice (some fleets purchase hundreds of new vehicles at a time), a single, small error in specifications can be magnified exponentially, resulting in millions of dollars of financial losses. Even a minor mistake can magnify into a multi-million-dollar fiasco. Thus, the value to fleet managers of our new app, TechSpec Pro.
Want to Know More about TechSpec Pro?
TechSpec PRO is in development and expected to be available soon. Watch this site for updates. If you’d like to take part in the development stages of TechSpec Pro as a beta fleet or if you require assistance in preparing specs for your fleet now, we can help. We have TMI trained spec developers on our team ready to assist in your spec-writing requirements. This is one of our core services we provide for fleets upon request.
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